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GST — school board's liability eliminated

My client was a school board. It had acquired a new building which cost many millions of dollars to build. It arranged for financing of the building with a financing company. The form of financing used was for the company to build the building and lease it to the school board for 15 years, after which the school board would have the option of purchasing the building.

The project went ahead as planned, but when the lease payments started two years later, no-one remembered that GST was supposed to apply to the lease payments. The financing company did most of its financings in ways that did not attract GST, so these payments fell through the cracks.

After 7 years, the financing company realized what had happened, and sought to recover the GST from the school board. The amount the financing company claimed was over $700,000, plus substantial interest and penalties. The school board turned to me for help.

First, I advised the school board that if it paid the GST to the financing company, it would be entitled to a 68% rebate, even for GST beyond the normal four-year period, provided it followed certain requirements. I also recommended that the school board and the financing company jointly retain me to prepare a Voluntary Disclosure to the CRA, in order to eliminate penalties and to reduce the assessment to four years. They agreed to do this.

I filed a Voluntary Disclosure on a "no-names" basis. I demonstrated to the local CRA Voluntary Disclosure Program (VDP) Officer that there was no possible way an assessment could be issued against the financing company for more than four years back, because the company had not acted with "carelessness or neglect" and had filed its GST returns on time. (Both the financing company and the school board had been audited by major CA firms which had not found the GST problem, and the financing company had been audited by a CRA auditor, who had not found the problem. It was indeed obscure.)

The VDP officer had difficulty accepting my position that the disclosure would only apply to the most recent four years from whenever the disclosure was finalized. Although I made it absolutely clear in all my correspondence that an additional month was "dropping off the table" every month, the VDP Officer continued to take no action on the file. My clients and I were awaiting his agreement that (as confirmed by Headquarters officials in Ottawa) the assessment would be for only four years, and he kept putting off dealing with the file.

Eventually, after over three years, no assessment could legally be issued, and I advised the VDP officer to close his file. At this point, even if the financing company or the school board had been audited, the auditor would not have been able to assess either one for the old GST because more than four years had passed.

So in the end, a $700,000+ problem was solved with no GST payment at all!

(2004)