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GST — miscellaneous adjustments

My client, a small incorporated business, was audited for GST. The auditor felt he was not getting much cooperation from my client and his accountant, and issued an assessment for over $40,000, covering a wide range of GST matters.

I was retained after the assessment had been issued, and when I reviewed the file in detail I found a number of errors in the auditor's work, as well as additional information and analysis which could have been provided to the auditor and had not been.

I prepared a Notice of Objection that covered numerous issues, each of which was relatively small. These included:

(1) Expenses incurred by the company's owners on behalf of the company. The auditor had disallowed input tax credits because the charges were not billed directly to the company. I presented documentation showing that there was an agency arrangement so that the owners were entitled to incur these expenses as the company's agent.

(2) Missing input tax credits. The client had additional invoices which the auditor had not reviewed. I submitted a detailed schedule showing the allowable credits.

(3) GST inclusion from an disbursements billed to customers. I requested "wash transaction" relief so that minimal penalty and interest would apply, and my client obtained payment of the GST from the customers.

(4) GST inclusion on the basis that a refund had been received from a supplier for a computer that my client had purchased. I showed that the supposed "refund" had actually been a separate sale to that supplier, for which GST had been properly accounts.

(5) GST inclusion for an invoice for $12,000 which had been split up into two separate invoices for internal accounting purposes, and double-counted by the auditor. The GST had only been billed to the client once and only paid out.

(6) GST inclusion for an invoice for which the revenues were split with another party. The auditor considered that my client should have collected and remitted all of the GST; my client had only collected and remitted half, since that was its share of the invoice.

(7) Input tax credits for charges from the company's owners for services provided to the company. Because no invoice was issued until year-end, the auditor disallowed the credits to the company for earlier periods. I showed that records on the company's computer were sufficient to constitute "supporting documentation" as required by the GST regulations.

The Canada Customs & Revenue Agency Appeals Officer agreed with all of my submissions, and reduced the assessment by over $30,000. Combined with amounts of GST that I assisted my client in obtaining from its customers, virtually the entire assessment was wiped out.

Problem vanished!

(1999)