What kinds of cases are you looking for?   
< Previous Case Next Case >

GST — input tax credits allowed without documentation

Under the GST, businesses can generally claim input tax credits (ITCs) to recover all GST that they pay. The Excise Tax Act (ETA) requires that a registrant have documentation from suppliers to claim ITCs, including most notably the supplier's GST registration number on invoices. Countless appellants have had their Tax Court appeals dismissed for lack of such documentation.

My client had appealed his GST assessment on his own, and (as is often the case with such clients) did not know what he was doing. Through a fortuitous contact, he was referred to me shortly before his case was to be heard. He first came to see me 11 days before the scheduled trial date.

Mr. X was a house builder who built a home in 1991. Due to confusion about the transitional rules when the GST first came into force, he thought that this sale did not bear GST, and so he did not collect GST. Two years later, when he moved, he threw out the original contractors' and suppliers' invoices, not realizing that he needed to keep them for a possible GST audit.

In 1994, Mr. X was audited, and was assessed for failing to collect and remit GST on the new home sale. The assessment was simply for 7% of the sale price of the home, with no allowance for ITCs. The auditor never explained to Mr. X that if he could substantiate claims for ITCs, the assessment could be reduced significantly.

Mr. X filed a notice of objection, and the assessment was confirmed. He then filed an appeal to the Tax Court (which, in the Informal Procedure, can be done with a simple letter to the Court). He took the position that he should be allowed ITCs against the assessment, but throughout the entire process he never really understood what he needed to do to prove his case.

When I first met with Mr. X, I thought his case was hopeless, since he had virtually no copies of suppliers' invoices, and over 8 years had passed since he had built the home. However, as we explored the issues, a few interesting facts emerged. Clearly the home had cost a measurable amount to build (after all, the home was standing, and Mr. X's contract with the purchaser was clear evidence of the home's size and value when built). Mr. X could estimate the construction costs quite accurately, as he had built many other homes of similar size. He was an exceptionally credible witness, and the Court would believe that he had incurred the expenses and paid GST on the construction costs. He would be able to testify that he had had all the invoices, but had thrown them out. And he was still on good terms with many of the subcontractors and materials suppliers.

From these facts emerged a plan of action. I sent Mr. X off to contact all the suppliers he could still find. None of them would have records from 8 years ago, of course. But several of them remembered him and the project well enough that they were willing to sign a letter confirming that they recalled doing the work or providing materials, that they believed Mr. X's estimate of $X for such supply was accurate, and that they were registered for GST in 1991 and had collected and remitted GST on their invoices at that time.

The documentation was still scanty, but we had an interesting technical argument to make. Mr. X and I met with the Department of Justice lawyer who would be representing Revenue Canada in Tax Court. At this point we were two business days before the court date.

We presented the facts to the Justice lawyer. It was evident that my client was credible, and that the fact he had expended the funds and GST in building the home would likely be believed by the Court.

The technical argument I made was based on the wording of subsection 169(4) of the ETA. This subsection is generally thought to mean that, in any dispute with Revenue Canada over ITCs, the registrant must be able to produce the documentation.

I showed the Justice lawyer that, when the legislation is read carefully, it is sufficient that the registrant have had the documents at some time in the past, rather than having them at trial! If the witness is credible enough that there is no real dispute that he incurred the expenses, the technical requirement of subsection 169(4) is met if the Court believes that the registrant had obtained the documents at some point in the past, even though he later threw them out.

After some negotiating, the Justice lawyer, and his client Revenue Canada, agreed. We settled the appeal without going to trial, on the basis that the assessment of my client was valid but that he should be allowed offsetting input tax credits for his construction costs. In return, we abandoned the arguments that the GST should be calculated as 7/107 rather than 7% and that the new housing rebate should be allowed. The net effect was to cut the cost of the assessment by more than half, a trial was avoided, and everyone went away happy.

The Justice lawyer told Mr. X that, if Mr. X had come to the meeting with any other tax professional in the city, his case would have been lost. My novel and creative argument allowed my client to obtain a substantial reduction in the assessment.

(1998)